# Joining a Scheduled VR Collaboration Session (macOS) Learn how download and install Simlab VR Viewer on your device, as well as joining a schedules VR Session through contact invitation or using a link invitation. # Installing SimLab VR Viewer
[![Simlab_VRSmall.png](https://simlab-soft.com/help/uploads/images/gallery/2025-09/scaled-1680-/simlab-vrsmall.png)](https://simlab-soft.com/help/uploads/images/gallery/2025-09/simlab-vrsmall.png) This chapter details the procedure for installing the **SimLab VR Viewer** application on macOS. SimLab VR Viewer is a free, essential cross-platform application required to run, view, and participate in VR experiences, including collaboration sessions and viewing shared SimLab VR packages (.vrpackage files).
### 1.1 Download and Installation To download the latest version of the SimLab VR Viewer installer for macOS, follow the link below. **Action:** **Download the latest version of SimLab VR Viewer** for your operating system. [**\[Download for macOS\]** ](https://www.simlab-soft.com/technologies/vr-viewer/mac-downlad.aspx) 1. Once the download is complete, **locate the installer file** (typically named something like `SimLab_VR_Viewer_latest.exe`) in your designated downloads folder. 2. **Double-click the installer file** to initiate the installation process. 3. Follow the on-screen instructions of the Setup Wizard: - Read and accept the **License Agreement**. - Select the **Installation Location** (the default path is usually recommended). - Click **Install** to begin copying the files. 4. Wait for the installation to complete. A progress bar will indicate the status. 5. Once the installation is finished, click **Finish**. The option to **Launch SimLab VR Viewer** may be selected by default; if so, the application will start immediately. --- ### 1.2 System Requirements (Minimum) Ensure your macOS system meets the following minimum requirements to run the SimLab VR Viewer effectively, especially for VR mode:
**Component****macOS Requirement**
**Operating System**Latest macOS Monterey (12) or later
**Processor**Quad-core Intel, 2.5 GHz or faster, **or** Apple Silicon (M1/M2/etc.)
**Memory (RAM)**8 GB or more
**Graphics Card**Metal 1.2 Compatible Graphics Card
**Free Storage**4 GB
# Joining as a contact This section details how to join a VR collaboration session on Windows when you have been invited as a contact by the host/administrator. This assumes you already have a SimLab account registered with the email address the invitation was sent to. ### Joining via In-App Notification (SimLab VR Viewer) If you are signed into the SimLab VR Viewer, the application will provide real-time notifications about scheduled sessions you are invited to. **Prerequisites:** - SimLab VR Viewer is installed and running on your system. - You are **Signed in** to the SimLab VR Viewer application (refer to Section 1.3). **Action (In-App Join):** 1. **Notification Prompts:** The Viewer will display timed messages leading up to the scheduled start time: - *Example: At 4:45 PM for a 5:00 PM session, you will receive a notification stating you have **15 minutes** before the session starts.* - *A similar prompt will appear at the **5-minute** mark.* 2. **Host Initiates Session:** When the host/administrator clicks **Start Collaboration** within their SimLab VR Viewer, you will receive the final launch prompt in the Viewer. - **Message:** "\[Host Name\] has invited you to join a Collaborative VR Experience session." 3. **Click the 'Join' Button:** Click the **Join** button within the notification window to immediately launch and enter the collaborative VR session lobby. [![Collaborationinvitation.png](https://simlab-soft.com/help/uploads/images/gallery/2022-05/scaled-1680-/collaborationinvitation.png)](https://simlab-soft.com/help/uploads/images/gallery/2022-05/collaborationinvitation.png) ### Joining via SimLab Dashboard (VR Collaboration Scheduling Page) All scheduled collaboration invitations can be managed and joined directly from the SimLab Soft website. **Action (Dashboard):** 1. Open your web browser and navigate to the SimLab Soft website. 2. **Log in** to your SimLab account. 3. Navigate to **SimLab Dashboard**. 4. Locate the **Invitation** tab or button. 5. **View List of Sessions:** A list will display all collaboration sessions you are invited to, including the Host's Name, Session Name, Date, and Time. 6. **Locate Active Session:** Sessions that are currently active or running will feature a **Join Session** button. 7. **Click 'Join Session':** Clicking this button will initiate the launch of the SimLab VR Viewer application on your Windows machine, and you will be connected to the collaborative session. [![Join_Session.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scaled-1680-/join-session.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/join-session.jpg) ### ### Joining via Email Invitation Link You can bypass the in-app experience and join directly using the link provided in the email invitation. **Action (Email Link):** 1. **Open the invitation email** sent by the host/administrator. The email will contain the session details (Topic, Date, Time, VR Experience name) and a direct invitation link. 2. **Click the Invitation Link** inside the email. This will open a web page in your default browser. 3. **Web Page Validation:** The web page will display the session details and the countdown until the start time. 4. **Click 'Join Session' Button:** - **If you are currently logged in to the SimLab website:** Clicking **Join Session** will automatically launch the installed SimLab VR Viewer application on your Windows machine and place you into the collaboration lobby. - **If you are not logged in:** You will be prompted to enter your SimLab account credentials (email and password) before the Viewer application is launched. [![JoinSession_Link2.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/5tjjoinsession-link.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/joinsession-link.jpg) # Joining using a Link invitation (Guest/Ad-Hoc) This method allows a user to join a VR collaboration session using a direct link distributed through any communication medium (email, chat, SMS, etc.), irrespective of whether they are a pre-existing SimLab contact or have a registered SimLab account. **Prerequisite:** - SimLab VR Viewer is installed on your Windows system --- ### Accessing the Session Link #### **Method A**: Joining via the Web Invitation Link #### Accessing the Session Link **Action:** 1. Click the Invitation Link provided by the host/administrator. 2. A dedicated web page will open in your browser, displaying: - **Session Information:** Session Name, Host's Name, Date, Time, and a countdown timer until the session starts. - The page will feature two main buttons: **Join Session** and **Add to Calendar**. [![Join_hasStarted.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/join-hasstarted.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/joinsession-link2-notstarted.jpg) #### Joining the Session (Account vs. Guest) Clicking the **Join Session** button will open a dialogue prompting you to either **Login** or **Continue as a Guest**.
**Option****Action Required****Result**
**Login**Enter your registered SimLab account email and password.The SimLab VR Viewer will launch. Once the host starts the session, you will receive an in-app notification to **Join** the session.
**Continue as a Guest**Provide an active **Email Address** and a **Name** (for identification within the session).The SimLab VR Viewer will launch. You will receive an in-app notification when the session starts. Additionally, the provided email address will be used to create a new SimLab account, and you will receive a separate email containing an **autogenerated password**. *It is highly recommended to change this password after your initial login.*
#### Adding the Session to Your Calendar If you wish to save the session details for future access or standalone devices action, use the **Add to Calendar** option. **Action (Add to Calendar):** 1. Click the **Add to Calendar** button on the invitation link's web page. 2. **Authentication:** You will be prompted to log in to your SimLab account if you are not already signed in. 3. **Web Portal Redirect:** Upon successful login, you will be redirected to the SimLab Web Portal. 4. The session will be recorded as an event in the **Invitations** tab on the VR Collaboration Scheduling Page. You can use the **Join Session** button on this tab to join the collaboration when it is active [![Add-toCalendar.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scaled-1680-/add-tocalendar.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/add-tocalendar.jpg) ### **Method B**: Joining via the URL Launcher This method allows you to join a session directly within the SimLab VR Viewer application, bypassing the web browser flow, and it will prompt you for login/guest details only if you are not already signed in. **Action:** 1. Launch the **SimLab VR Viewer** application. 2. Locate the **URL Launcher** button (typically found in the top-right corner of the interface) and click it. 3. A dialogue window will pop up. **Paste the Invitation Link** (the full URL provided by the host) into the designated field. 4. Click **Confirm**. [![URL_Launcher2.png](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scaled-1680-/url-launcher2.png)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/url-launcher2.png) **Result:** - **If you are Signed In:** You will immediately connect to the session as your registered account. - **If you are Not Signed In:** A prompt will appear asking you to either **Login** or **Continue as a Guest** (which functions identically to the web method). In either case, you will enter the **Lobby** screen to load the VR experience before the session officially begins.