Scheduling a VR Collaboration Session

• Scheduling a collaboration session
• Starting a scheduled collaboration session

Scheduling a collaboration session

This procedure details how to set up a multi-user VR Collaboration session using the SimLab Dashboard (website).

Steps to Schedule a Session

1. Access the Schedule Page:

• • Log in to the SimLab Dashboard.

  • Navigate to the My Sessions page (if you aren't already there).

  • Click the Schedule + button located above the calendar.

2. Enter Event Details (Refer to Web_Schedule.jpg and Web_Schedule_Groups.jpg):

• • Session Title: Enter a descriptive name for your session.

  • Date & Time: Select the desired Date and Time for the session.

  • Recurring Event (Optional): Check the box and select a frequency (e.g., "Daily") if the session should repeat.

3. Select VR Experience (Optional):

• • Under the VR Experience section, click the Change button.

  • A pop-up will appear showing your available models/experiences .

  • Click on the desired model.

  • Click Set VR Experience.

4. Invite Participants:

• • Click the Contacts Button to display your contacts manager.

  • Check the boxes next to the names or groups you wish to invite (e.g., "Michael Jackman" or "Testing Group").

  • Click the Invite Contacts button at the bottom of the panel. The invited users will appear under the Invitations list.

5. Review Invitation Settings:

• • Invitation Link: This link allows external users to join.

  • Access Policy: Choose who can join ("Anyone with the link" or "Contacts only").

6. Finalize Schedule:

• • Click the Schedule Session button.

Starting a scheduled collaboration session

As the host, you have two methods to start a scheduled session, even if the scheduled time has not yet arrived.

Method 1: Starting from the SimLab Dashboard (Website)

This method provides the most control and can be used to start a session before its scheduled time.

1. Access My Sessions: Log in to the SimLab Dashboard and navigate to the My Sessions tab.

2. Locate the Session: Find the session you wish to start under the Upcoming Sessions list.

3. Start the Session: Click the green Start Session button next to the event title.

 

 

The session will immediately start for all invited and joining participants.

Method 2: Starting from SimLab VR Viewer (VR Application)

When the scheduled time arrives, the VR Viewer application will prompt the host to start the session.

1. Wait for Notification: At the scheduled time of the session (e.g., 10:00 AM on March 28, 2025), a pop-up message will appear inside your SimLab VR Viewer application.

2. Click Start: The message will contain a button labeled Start. Click this button to instantly initiate the VR Collaboration session.