Scheduling a VR Collaboration Session



Scheduling a collaboration session

This procedure details how to set up a multi-user VR Collaboration session using the SimLab Dashboard (website).

Steps to Schedule a Session

1. Access the Schedule Page:

Log in to the SimLab Dashboard.

Navigate to the My Sessions page (if you aren't already there).

Click the Schedule + button located above the calendar.

2. Enter Event Details (Refer to Web_Schedule.jpg and Web_Schedule_Groups.jpg):

Session Title: Enter a descriptive name for your session.

Date & Time: Select the desired Date and Time for the session.

Recurring Event (Optional): Check the box and select a frequency (e.g., "Daily") if the session should repeat.

3. Select VR Experience (Optional):

Under the VR Experience section, click the Change button.

A pop-up will appear showing your available models/experiences .

Click on the desired model.

Click Set VR Experience.

4. Invite Participants:

Click the Contacts Button to display your contacts manager.

Check the boxes next to the names or groups you wish to invite (e.g., "Michael Jackman" or "Testing Group").

Click the Invite Contacts button at the bottom of the panel. The invited users will appear under the Invitations list.

5. Review Invitation Settings:

Invitation Link: This link allows external users to join.

Access Policy: Choose who can join ("Anyone with the link" or "Contacts only").

6. Finalize Schedule:

Click the Schedule Session button.

Starting a scheduled collaboration session



As the host, you have two methods to start a scheduled session, even if the scheduled time has not yet arrived.

Method 1: Starting from the SimLab Dashboard (Website)

This method provides the most control and can be used to start a session before its scheduled time.

Access My Sessions: Log in to the SimLab Dashboard and navigate to the My Sessions tab.

Locate the Session: Find the session you wish to start under the Upcoming Sessions list.

Start the Session: Click the green Start Session button next to the event title.

The session will immediately start for all invited and joining participants.

Method 2: Starting from SimLab VR Viewer (VR Application)

When the scheduled time arrives, the VR Viewer application will prompt the host to start the session.

Wait for Notification: At the scheduled time of the session (e.g., 10:00 AM on March 28, 2025), a pop-up message will appear inside your SimLab VR Viewer application.

Click Start: The message will contain a button labeled Start. Click this button to instantly initiate the VR Collaboration session.