# Scheduling a collaboration session

This procedure details how to set up a multi-user VR Collaboration session using the **SimLab Dashboard** (website).

#### Steps to Schedule a Session

**1. Access the Schedule Page:**

- - Log in to the SimLab Dashboard.
    - Navigate to the **My Sessions** page (if you aren't already there).
    - Click the **Schedule +** button located above the calendar.

[![Schedule_Create.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scaled-1680-/schedule-create.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/schedule-create.jpg)

**2. Enter Event Details** (Refer to **Web\_Schedule.jpg** and **Web\_Schedule\_Groups.jpg**):

- - **Session Title:** Enter a descriptive name for your session.
    - **Date & Time:** Select the desired **Date** and **Time** for the session.
    - **Recurring Event (Optional):** Check the box and select a frequency (e.g., "Daily") if the session should repeat.

[![ScheduleDialogfixed.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scheduledialogfixed.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scheduledialog.jpg)

**3. Select VR Experience (Optional):**

- - Under the **VR Experience** section, click the **Change** button.
    - A pop-up will appear showing your available models/experiences .
    - Click on the desired model.
    - Click **Set VR Experience**.

[![VRExperienceSelection_schedule2.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scaled-1680-/vrexperienceselection-schedule2.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/vrexperienceselection-schedule2.jpg)

**4. Invite Participants:**

- - Click the **Contacts** Button to display your contacts manager.
    - Check the boxes next to the names or groups you wish to invite (e.g., "Michael Jackman" or "Testing Group").
    - Click the **Invite Contacts** button at the bottom of the panel. The invited users will appear under the **Invitations** list.

[![InviteContacts_schedule.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scaled-1680-/invitecontacts-schedule.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/invitecontacts-schedule.jpg)

**5. Review Invitation Settings:**

- - **Invitation Link:** This link allows external users to join.
    - **Access Policy:** Choose who can join ("Anyone with the link" or "Contacts only").

[![InvitationLink_schedule.jpg](https://simlab-soft.com/help/uploads/images/gallery/2025-10/scaled-1680-/invitationlink-schedule.jpg)](https://simlab-soft.com/help/uploads/images/gallery/2025-10/invitationlink-schedule.jpg)

**6. Finalize Schedule:**

- - Click the **Schedule Session** button.